IUCr 1995 Report - Finances

The audited accounts of the year 1995 are printed in Acta Cryst. (1996). A52, 983-999. For comparison, the figures for 1994 are provided in italics. The accounts are presented in Swiss Francs.

The UNESCO rates of exchange, as issued by the ICSU Secretariat, have been used in the preparation of these accounts. As a consequence of the many fluctuations in exchange rates during the year, the following procedure has been adopted for the accounts. Assets and liabilities in currencies other than Swiss Francs at 31 December 1995 have been translated into Swiss Francs in the balance sheet at the rate operative at that date. For the income and expenditure accounts, transactions have been translated into Swiss Francs by applying the rates of exchange appropriate to the individual dates of these transactions. As a consequence of the fluctuation in exchange rates, an apparent loss has arisen on the assets of the Union, in terms of Swiss Francs, amounting to SwFr 744005. This loss has been divided amongst the fund accounts in direct proportion to the balances on these accounts at 31 December 1995. It should be noted that this loss in Swiss Francs is not a real loss of money, but rather a loss on paper resulting from the accounts being expressed in Swiss Francs.

Investments are noted in the balance sheet at their market value at 31 December 1995. The total of SwFr 365159 with the banks at the end of the year was represented by US$20418 with Merrill Lynch, £156454 with National Westminster Bank and SwFr 59473 with the Union Bank of Switzerland.

The balance sheet shows that the assets of the Union, excluding stocks of unsold publications but including the loss of SwFr 744005 resulting from fluctuations in rates of exchange, have decreased during the year, from SwFr 5352197 to SwFr 5224690.

Transfers of SwFr 100 000, SwFr 50 000, SwFr 25 000, SwFr 50 000 and SwFr 50000 were made to the Publications and Journals Development Fund from the Acta Crystallographica Fund, the Journal of Applied Crystallography Fund, the Structure Reports Fund, the International Tables Fund and the General Fund, respectively. Transfers of SwFr 60000 and SwFr 50000 were made to the Research and Education Fund from the Acta Crystallographica Fund and the Journal of Applied Crystallography Fund, respectively. A transfer of SwFr 25 000 was made to the President's Fund from the General Fund. A transfer of SwFr 50 000 was made to the Ewald Fund from the General Fund. A transfer of SwFr 75 000 was made to the Newsletter Fund from the General Fund. A transfer of SwFr 200000 was made to the Journal of Synchrotron Radiation Fund from the Acta Crystallographica Fund.

Beneath the detailed figures of the expenditure and income for each fund account, the balance at 1 January, the difference between income and expenditure for the year and the fluctuations in rates of exchange during the year are given, showing how the balance at 31 December is obtained. Note that for the General Fund there is an additional entry for `Movement in investment market value in the year'.

The General Fund account shows a profit of SwFr 139839 before the transfers totalling SwFr 200 000 to the Newsletter Fund, the President's Fund, the Ewald Fund and the Publication and Journals Development Fund, as compared with a profit of SwFr 12 296 in 1994, before a transfer of SwFr 150000 to the Newsletter Fund. The administrative expenses were SwFr 218220 in 1995 as compared with SwFr 217 980 in 1994. Of this amount, SwFr 76249 was charged to the publications of the Union.

SwFr 21691 was given for general support of scientific meetings, in addition to SwFr 90 709 for financial support to young scientists attending meetings, which appears in the expenses of the Research and Education Fund, and SwFr 5964 in special grants from the President's Fund. SwFr 8107 was spent in assisting the work of the non-publishing Commissions. The expenses of the Union representatives on other bodies were SwFr 4601. The cost of the Finance Committee meetings held in 1995 was SwFr 12870, while the Executive Committee meeting cost SwFr 24 822. The Union received SwFr 13572 from the UNESCO subvention to ICSU. The subscriptions from Adhering Bodies were SwFr 147991. Interest on bank accounts and investments credited to the General Fund was SwFr 219 918.

The President's Fund, the Publications and Journals Development Fund, the Research and Education Fund and the Ewald Fund received interest, at a nominal rate of 6% per annum, on the balances in the funds. The President's Fund therefore received interest of SwFr 1704. Grants totalling SwFr 5964 were paid from the Fund.

The Acta Crystallographica account for 1995 shows a surplus of SwFr 181465 before the transfer of SwFr 360 000 to other fund accounts, as compared with a surplus of SwFr 364 303 in 1994 before transfers of SwFr 200000.

The subscription rates were increased for 1995. The number of paid subscriptions to Sections A+B+C+D of Acta, including 67 personal subscriptions, was 719. The number of paid subscriptions to Sections A+B+C of Acta, including 11 personal subscriptions, was 133. For 1994, the number of paid subscriptions to all sections of Acta, including 74 personal subscriptions, was 778. For the number of paid subscriptions to the separate sections of the journal, those to Section A decreased from 293 in 1994 to 285, those to Section B decreased from 222 to 217, those to Section C increased from 139 to 144 and those to Section D increased from 134 to 162. The cost of the technical editing office has been divided between the Acta Crystallographica, the Journal of Applied Crystallography and the Journal of Synchrotron Radiation accounts in percentages based on the number of text pages published during the year. The technical editing costs for Acta Crystallographica were SwFr 637345 as compared with SwFr 620 283 in 1994. The journal's accounts have also been charged with administration expenses as in previous years and as shown in the General Fund.

The Journal of Applied Crystallography account shows a surplus of SwFr 77743 before transfers of SwFr 100 000 to other fund accounts, as compared with a surplus of SwFr 10 642 in 1994 before transfers of SwFr 50000. The number of subscriptions, including 107 personal subscriptions in 1994 and 105 in 1994, decreased from 931 in 1994 to 907 in 1995.

The Journal of Synchrotron Radiation Fund was started in 1995 and received a transfer of SwFr 200 000 from the Acta Crystallographica Fund. In 1995, the Journal of Synchrotron Radiation was distributed free of charge to existing subscribers to Journal of Applied Crystallography and Section D of Acta Crystallographica.

The Structure Reports series ended in 1993. The Structure Reports account shows a surplus of SwFr 14 391 in 1995 before a transfer of SwFr 25000 to the Publications and Journals Development Fund as compared with a surplus of SwFr 17603 in 1994 before transfers of SwFr 95000 to other fund accounts. The net income from sales was SwFr 14391 in 1995 as compared with SwFr 18120 in 1994.

The International Tables account shows a surplus of SwFr 156 576 before a transfer of SwFr 50 000 to the Publication and Journals Development Fund as compared with a surplus of SwFr 50786 in 1994 before transfers of SwFr 75000 to other fund accounts. The net sales income was SwFr 245 749 in 1995 as compared with SwFr 79 974 in 1994. Volumes A and C were out of print for part of 1994.

The Book Fund is credited with the sales of the remaining publications of the Union. The main income and expense involved the Ninth Edition of the World Directory of Crystallographers, which was published in 1995.

The Newsletter Fund Account was started in 1994 and received transfers of SwFr 75000 and SwFr 150000 from the General Fund in 1995 and 1994, respectively. In 1995, the handling of the advertizing was transferred to the editorial office at Buffalo; in 1994 it had been handled by the American Institute of Physics and used to offset the printing costs.

As mentioned earlier, the income for the President's Fund account, the Publications and Journals Development Fund account, the Research and Education Fund Account and the Ewald Fund Account includes interest as well as transfers from other fund accounts. In the Publications and Journals Development Fund account, the expenses of SwFr 170246 for computer expenses, including the purchase of computing equipment for the Chester office, relate to the technical editing of the journals, software development and the provision of on-line services. Expenses of a one-year project to develop an SGML implementation for the Union's journals are charged to this account. SwFr 90709 for financial support to young scientists, to enable them to attend scientific meetings sponsored by the Union, was charged to the Research and Education Fund Account.

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