IUCr XVII - Abstract Submission Instructions

New as of June 20

Late Great Abstracts

In order to make this the most timely and exciting crystallography meeting ever and to take advantage of the remarkable pace at which new structural results are being turned out and the power of electronic communication, abstracts will be accepted until August 1.

Due to publication deadline, abstracts received after June 10 will not appear in the abstract book and will not be scheduled in the advanced program.

Abstracts submitted after June 10 will be placed on the Web, poster space will be allocated to their presentation, and these additions to the program will be posted near the registration desk.

In addition, these abstracts will be reviewed for possible addition to the oral program, possibly in hot structure or special sessions.

All abstracts must be submitted electronically and must conform to all instructions in the Call for Papers.

A $50.00 fee, payable by VISA or MasterCard, will be required for late submissions in this category.

New as of June 5

The abstract deadline was February 29, 1996. As of April 1, the late abstract fee was raised to $100.00. Abstracts received prior to May 13 will be introduced into the Program and Abstract book according to topic. Abstracts submitted later than May 13 and prior to the printers deadline will be included in a late abstract section at the back of the book and most will be scheduled for presentation in the last poster session. Microsymposia chairs may elect to add late contributions to their session. Microsymposia chairs may also choose to invite late contributions, in which case late fees may be reduced. An effort will be made to have copies of abstracts submitted too late for inclusion in the abstract book available at the registration desk, if possible.

Late fees are payable by credit card (VISA or MasterCard) or U.S. check.

• New notes on e-mail submission of abstracts.
• New notes and fees on additional abstract submissions.

Abstracts can be submitted in one of the following formats:

1. E-mail plain text ASCII or html
2. E-mail UUencoded or Binhex files of MicroSoft Word or WordPerfect files
3. MicroSoft Word or WordPerfect file on a 3.5 floppy disk
4. Hardcopy submission: PostScript version of form ( anonymous ftp)

Generalities Common to all Submissions

1. Wording the title and first sentence of your abstract deserves a special effort. Make your main point in the first sentence. Multiple parallel sessions and the large number of posters force meeting attendees to scan the Program and Abstract book selectively. Leave details, such as primary crystal data in crystal structure abstracts, to the end.
2. The entire abstract, including title, authors and their affiliations, footnotes, references, diagrams, tables, equations, etc., must fit into a rectangle 12.7 cm (5") wide by 16.5 cm (6.5") high and must contain no more than 40 single-spaced typed lines. Times font with 12 point size characters must be used.
3. The title must be in capitals (except where chemical formulae require lower case letters) and should contain not more than 100 characters. A one inch indentation must be left in the first line for insertion of the abstract number.
4. The paper must be presented by the author named first in the abstract. You may be first author on only one paper - invited or contributed.
5. Abstracts for invited papers must be submitted in the same manner as those for contributed papers and are subject to the same late abstract fees.
6. Late abstracts received without payment will be returned to the submitting author. Late abstracts submitted electronically should include credit card number, date of expiration and amount to be applied to the card. If credit card payment is not available for those submitting electronically, payment MUST reach the CGA17 office in Buffalo within three days of receipt of abstract. Acceptable forms of payment are VISA, MasterCard, check drawn on a US bank in US funds, money orders or bank drafts drawn on US banks in US funds.
7. Abstracts will be posted to the www before the Congress but only if the presenting author's permission is given on the abstract submission form. A list of abstract titles and authors will appear on the www with regular updates. The full text of all abstracts will be available for viewing soon after the abstract deadline.
8. Collected abstracts will be published as a Supplement to Acta Cryst. Section A.
9. Once an abstract has been submitted, no revisions will be allowed. An author can withdraw an abstract and resubmit a revised version, only if the resubmission is accompanied by a $25 (U.S. dollars) revision fee.

Instructions Specific to Electronic Submission:

1. Include the following information. Insert it ahead of the abstract with the editor or word processor used to prepare the abstract. The abstract and this corresponding information should be contained in a single word processor file.
   • Name, address, phone, Fax, e-mail, of presenting author
   • (optional: date of birth and gender of presenting author)
   • Authorization to list above phone/Fax/e-mail on the WWW
   • Preferred type of presentation (oral/poster)
   • AV facilities required (slide and overhead projectors, microphone and pointer are standard)
   • Session topic number for which the abstract is submitted
   • Three keywords (not more than 30 characters each) for abstract book index
   • Is this a poster for consideration for the Oxford Cryosystems Award?
2. The "Subject" line of the electronic message should include submitting author's name, Fax number, kind and version of word processor. Example: John Doe, (613) 555-1234, WP Windows 6.0.
3. MicroSoft Word and WordPerfect files are binary files. They have to be e-mailed with UUencode, Binhex or "attached" to the message at transmission time. Abstracts made of just ASCII characters (this includes ASCII and html files containing no figure) can be e-mailed without this precaution.
4. E-mail the abstract file to: iucr-abstracts@hwi.buffalo.edu. Do not send any other messages to this address. For questions send messages to iucr-inquiries@hwi.buffalo.edu.
5. Receipt of each file will be acknowledged via a machine generated reply within 24 hours. This means the file has been received but no implication of "readability" is to be assumed. If the file cannot be decoded or has other problems, the sender will be contacted for corrective action.
6. Special symbols and Greek characters should be confined to the set of fonts that come with the standard distribution of MicroSoft Word or WordPerfect. Add-on fonts, such as those for chemical formulae, must be avoided as these may not be available at the abstract processing office.
7. Mathematical formulae are to be written on a single line with sub and superscripts only. No big fractions.
8. DOS or Mac diskettes (3.5" only) with the word processor file and a printout of the abstract can be mailed to CGA 17 Abstracts c/o Hauptman-Woodward Medical Research Inst., 73 High St., Buffalo, NY 14203, USA.

This information last updated June 20, 1996