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Re: Archive Policy of the IUCr

Dear CEP,

  Peter and Frank's e-mail pre-announcement of Acta Cryst E lead to me
having a telephone conversation with Frank Allen yesterday afternoon.
>From this amusing chat, two topics came to my mind.

(i) The journal editors were unaware that the CEP was working on an
archive policy document. I have taken the initiative to e-mail John
Helliwell with cc to Frank so they can take a preview of the policy
document in its current state. I have asked them not to distribute it as

(ii) Does the policy document need to be made clearer as to what is
definitely subject to long-term preservation and what is not, but might
be preserved if it does not cost too much?
     For example for Acta E, it seems to me that the IUCr must make a
definite committment to the long-term preservation of the CIFs. Need any
committment be made to the 'printed' form of the document as represented
by the derived pdf file?  The same problem applies to the relation
between the SGML file and related HTML/pdf files in the other journals.
Is it already clear that the HTML/pdf files are no more than preprepared
dissemination information packages (in OAIS speak) and are not subject
to preservation?

Best wishes,

Howard Flack        http://www.unige.ch/crystal/ahdf/Howard.Flack.html
Laboratoire de Cristallographie               Phone: 41 (22) 702 62 49
24 quai Ernest-Ansermet             mailto:Howard.Flack@cryst.unige.ch
CH-1211 Geneva 4, Switzerland                   Fax: 41 (22) 702 61 08

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