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Digital Preservation Seminar, Paris, February 14/15 2002


Dear All,

Please find attached the Programme for the above event, which is being
organised by ICSTI with support from CODATA and ICSU.

I hope as many of you as possible will be able to be represented at the
seminar which is the latest manifestation of an activity ICSTI started
already in early 2000 and for which we have developed a significant
interest amongst the wide range of bodies concerned with the topic.

In addition, the Winter Meeting of ICSTI will take place on February
16/17 also in Paris and I hope that you will be staying over for that.

Finally, I would be grateful for your assistance in publicisng the
event  through copying it to lists, etc. Digital Preservation is an
issue which affects all those involved in the developing the record of
Science and is an area where ICSTI can be seen to be making a major
contribution and raising our profile in the Science community.

Thank you in advance for your assistance


Barry Mahon

--------------- Word file transformed to text by HDF
----------------------

Seminar on Digital Preservation of the record of Science- state of the
art
Paris, France, February 14-15 2002

Introduction 

ICSTI, the International Council for Scientific and Technical
Information, has been encouraging discussion, debate and actions on
ensuring that the record of Science continues to preserved. With the
progressive movement towards digital production and distribution of
scientific information there is a risk that the record represented by
this material will be lost. Although many of the parties concerned with
digital production and distribution have taken measures to preserve the
material the effort is diffused and overall co-ordination may be
necessary. 

In February 2000 ICSTI held a seminar, with support from UNESCO, during
which the issues were discussed and contact was established between a
number of groups active in the area of digital preservation. It was
suggested then that a further meeting be held at a later date to review
the situation and to formulate any actions deemed necessary. 

Many other bodies in the Science community, such as CODATA, IUPAP, ICSU,
interests from the international standards arena, those concerned with
the creation of "open archives" as well as the scientific publishing
community both the traditional and the newer actors, are all involved in
one sense or another with preservation. In addition the library
community and the representatives of the history of science community
are intimately concerned.

While, as noted, many activities and initiatives are under way and
research programmes are in progress, the cost of digital preservation
can be significant and the need to avoid duplication of effort is
paramount. The need for a federal approach to both the preservation
process and access to the archives has been suggested; this requires
co-ordination. 

The objectives of the meeting in February are:

· To ensure all the interests in digital preservation in Science are
aware of all current activities in the field

· To evaluate the needs for co-ordination of the efforts.

· To create any necessary structures and work programmes to ensure
co-ordination of the activities. 

The proposed meeting, which has received the support of UNESCO, will
deal with the following issues, and any other topics the attendees may
raise. 

· What are the varieties of S&T information that must and will be
archived

· What are the likely future uses for this information 

· What is the minimum amount of information (data fields) needed to
locate and identify different kinds of information

· Who is creating what kinds of standards related to location and basic
identification

· What kinds of "business" and "information" models are relevant in a
situation where there might be multiple owners, managers, driving forces
and multiple standards (or what is a federated model of archiving and
archiving standards)

· If a federated model is not appropriate, what model is

· What are the appropriate structures to get the various groups involved
in digital preservation to work together to develop workable solutions
(assuming there is agreement that workable solutions are needed).

· Specifically - what additional issues related to scientific factual
data need to be addressed.

· How will future access to digitally archived information be arranged

· What are the common issues with preservation of cultural archives,
apart from the record of Science and how can these be accommodated

Who should attend?

The topics to be discussed will be of interest to:
· authors and publishers of scientific information, in particular
developers of newer digital methods;
· those concerned with the short and long term storage and distribution
of this material, librarians and archivists; 
· developers of computer systems for digital archiving; 
· those involved in the creation of national and international
standards, as well as subject or data-type oriented codes of practise;
· national and international representatives from the Science community,
specifically the professional and other bodies with interests in science
subjects; 
· representatives of the scientific data community.

In addition, representatives of the history of Science and those
concerned with the preservation of cultural artefacts in published form
should be present. 

The Venue

The meeting will be held at the premises of UNESCO, with the kind
permission of the Assistant Director General for Science. 

There is no fee for attendance but neither UNESCO nor ICSTI is in a
position to offer support for travel or accommodation. 

Registration:

Please complete the attached application form and send it by email to
icsti@icsi.org or 
fax to +33 1 42 15 12 62
 Seminar on Digital Preservation of the record of Science- state of the
art
Paris, France, February 14-15 2002

Application Form for attendance


Name:……………………………………………………………………..

Organisation:………………………………………………………………..

Address 1:………………………………………………………………………

Address 2:……………………………………………………………………….

City:……………………………………………………………………………….

Country:…………………………………………………………………………..


Email:………………………………………………………………………………

Telephone:………………………………………………………………………….

Fax:…………………………………………………………………………………

Will attend the seminar in Paris, representing the following interest(s)
in digital preservation:

………………………………………………………………………………………………….




Confirmation of the reservation  will be made to the above email address
unless an alternative address is specified below:

……………………………………………………………………………………..
 Seminar on Digital Preservation of the record of Science- state of the
art

UNESCO Paris

Feb 14 - 15 2002

Programme

Thursday Feb 14 2002

09.00 Registration
09.30 Welcome - UNESCO representative

09.45	Introduction 			Kurt Molholm, President ICSTI

10.15	The CODATA interest, 	CODATA activities and developments
William Anderson, US Representative, CODATA Data Archiving Working Group

10.45	Questions/Clarifications
10.50 	Coffee

11.15 ICSU activities and developments
Sir Roger Elliot, Chairman, ICSU Press

11.45 Digital Preservation; overview of current developments
Gail Hodge, Independent Consultant
12.30 IUPAP Initiatives, report from the Lyon Workshop
	Franck Laloλ and/or Marty Blume
13.00	Lunch

14.00	STM Members; viewpoint and developments	
Bob Campbell, Blackwell Publishers 

14.30	Developments in related fields
Metadata and pre-print archives	Herbert van de Sompel, British Library
Deposit Libraries			TBA
Digital Object Identifiers		Norman Paskin, DOI Foundation.

15.30	Tea

16.00	Specific Examples and issues

		JSTOR					Kevin Guthrie, JSTOR

		Preservation of Cultural materials	UNESCO representative

17.00 Discussion and Close of day 1

 Feb 15 2002

10.00	Review of Day 1

10.30	Research Projects underway and planned	
Neil Beagrie, UK JISC Digital Preservation Focus

11.00 	Coffee

11.30 Next steps - 
Standardisation activities 			Gail Hodge
Metadata and preservation 	Deborah Woodyard, 
British Library
Liaison between different interest groups 	Sally Morris, APLSP

Guidelines for digital preservation actions:	TBA
	The requirements for guidelines

12.30	Lunch

14.00	Proposed Actions
Establishing Working parties:
	Guidelines development
	Liaison between different interests
	Others 

16.00	Tea

16.30 Timetable for further actions and wrap-up

17.30 Close



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