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[Fwd: Digital Electronic Archiving Projects]

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Do we have any interesting input to ICSTI on  digital electronic
archiving?
H.

-- 
Howard Flack        http://www.unige.ch/crystal/ahdf/Howard.Flack.html
Laboratoire de Cristallographie               Phone: 41 (22) 702 62 49
24 quai Ernest-Ansermet             mailto:Howard.Flack@cryst.unige.ch
CH-1211 Geneva 4, Switzerland                   Fax: 41 (22) 702 61 08

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Date: Tue, 09 Feb 1999 13:35:29 +0200
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Subject: Digital Electronic Archiving Projects
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MESSAGE TO ALL ICSTI MEMBERS FROM BEN FOUCHÉ, CHAIRMAN, INFORMATION POLICY
COMMITTEE

*************************************************

ICSTI SURVEY
Digital Electronic Archiving Projects
February 9, 1999

At the ICSTI Winter Meeting in London, the membership approved a study to
identify the leading, cutting-edge projects in the area of digital electronic
archiving.  The membership is particularly interested in those projects that
can contribute to the identification of innovative models and possible best
practices.  The study is limited to scientific and technical information, but
is not limited by format or media.  As part of the study, we are surveying the
ICSTI membership to identify relevant projects at ICSTI organizations and
elsewhere for additional follow-up investigation.  Projects identified through
this survey, through a review of the literature, and from expert contacts will
be reviewed and analyzed in a report to be presented to the ICSTI members at
the May 1999 meeting.


PLEASE COMPLETE THIS SURVEY AND RETURN VIA E-MAIL TO GAIL HODGE AT
GAILHODGE@AOL.COM OR BY FAX TO GAIL HODGE AT 423/481-0390 BY 15 FEBRUARY 1999.
*************************************************************************

Name: _____________________________________________________________
Position Title: _______________________________________________________
Organization: _______________________________________________________
E-mail: ____________________________________________
Phone: ____________________________________________
Fax: ______________________________________________

--------------------------------------------------------
FOR THE PURPOSES OF THIS STUDY, DIGITAL ELECTRONIC ARCHIVING IS GENERALLY
DEFINED AS THE ARCHIVING AND PRESERVATION OF INFORMATION THAT IS ORIGINALLY
PUBLISHED OR DISSEMINATED IN ELECTRONIC FORM WITH OR WITHOUT A PRINT
COUNTERPART.

IF YOUR ORGANIZATION IS INVOLVED IN MORE THAN ONE RELEVANT PROJECT, PLEASE
REPLICATE THIS SURVEY FOR EACH PROJECT.


1.      Has your organization undertaken a project related to digital electronic
archiving? [select only one]

_____Yes ---- Project Name __________________________________[go to Q#2]
_____No, but we are likely to have a project within the next two years [go to
Q#9]
_____No, my company does not generate archivable information [go to Q#9]
_____No, but my organization is interested in this topic [go to Q#9]
_____No, my organization is not interested in this topic [go to Q#9]


2.      What is the stage of development of your project? [select only one
response]

_____Design (on paper)
_____Prototype
_____Operational with a partial implementation
_____Fully operational, initial installation
_____Fully operational with continued enhancements


3.      What year did this project begin? ________


4.      What is the content being archived?  [check all that apply]

_____Journal Issues/Articles
_____Preprints of Journal Articles
_____Technical Reports and Grey Literature
_____Books/Textbooks/Monographs
_____Images/Pictures
_____Video
_____Audio
_____Multi-media
_____News/Wire Feeds
_____Scientific Numeric Data
_____Museum Specimens/Artifacts
_____Other (please explain)
____________________________________________________


5.      The material being archived is currently published or disseminated in:
        [check only one]

_____Print and electronic versions
_____Electronic only
_____Other (Please explain) ________________________________________________
________________________________________________________________________


6.      The challenges of digital archiving that the organization has
addressed in
this project include:  [select all that apply]

Policy Issues
_____intellectual property and copyright
_____security of sensitive or proprietary information
_____the responsibilities for archiving between our organization, our users,
and other organizations such as libraries
_____licensing and contracts related to archiving
_____criteria for what information should be archived and for how long

Technical Issues
_____continuing accessibility to archived information as hardware and software
change
_____metadata descriptions for the information objects
_____persistent identification (Internet addressing) for location purposes
_____archiving technologies (hardware/software/storage medium)
_____integration with the publishing/dissemination processes
_____standards (format, media, compression, etc.)

Cost Considerations
_____cost/resource requirements for project start-up
_____cost/resource requirements to continue and maintain the archiving
_____cost/resources for backfile conversion


7.      Please describe your organization's project briefly and/or attach
descriptive material.  Include a reference to a URL if available. Please
explain the aspects of the project that you consider to be innovative or of
value to others considering such projects.











8.      How is your project organized? [check all that apply]

_____A collaborative effort with another similar organization
_____A collaborative effort with another type of organization (e.g., users,
intermediaries, national libraries, online vendors, etc.)
_____An independent project
_____Part of a regional or national project
_____Part of a digital library project
_____Part of a group focused on my organization's academic
discipline/scientific area
_____Other (please explain)
_______________________________________________________


9.      Please provide information (including contact information) about other
Digital Electronic Archiving projects that should be reviewed; particularly
think about those in your discipline or geographic region. If possible, please
indicate what you consider to be innovative or valuable about this project.









Please provide a Point of Contact at your organization who we may contact for
more information about these projects.

****************************************************************************

Mr.      Mrs.      Dr.      Ms.
Name_______________________________________________
Position Title _____________________________________________
E-mail ___________________________________
Phone ___________________________________
Fax _____________________________________

****************************************************************************
THANK YOU FOR YOUR HELP WITH THE ICSTI DIGITAL ARCHIVING SURVEY.


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