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[SA_scat] Call for Bids to Host SAS-2018

Dear Small-Angle Scatterers,

Please see the call below to submit host bids for SAS-2018:


SAS-2018 Host Site Bid Solicitation Notice:

A message from the IUCr Commission on Small-Angle Scattering:

Dear Small-Angle Scatterers,

The Commission on Small-Angle Scattering of the International Union of Crystallography (http://www.iucr.org/iucr/commissions/small-angle-scattering) hereby solicits applications from scientific institutions to host a forthcoming International Small-Angle Scattering Conference in 2018.

Those who wish to organize the SAS-2018 conference are kindly asked to submit a bid through the link on the SAS-2012 website (http://www.sas2012.com/sas2018bid.htm)
After the deadline all bids will be made available online for viewing and discussion by the Community.  Discussion through the SAS listserver will also be possible.

Further discussion will then take place at the SAS-2012 Conference, followed by a public vote of the registered participants.  This discussion and the results of the vote will be taken as a recommendation to an evaluation board, which will award the conference.

The evaluation board will comprise:

*              the Chairpersons of the previous three SAS Conference Organizing Committees (SAS-2009, SAS-2012 and SAS-2015),
*              three recognized and substantially engaged conference experts from the SAS community, and
*              three members of the IUCr SAS Commission.

Those interested in submitting bids are invited to post them as soon as possible, but not later than midnight, August 1st, 2012, Australian Standard Time.


Completed applications should be submitted via email to:

SAS2012 Conference Secretariat
Email subject ' SAS2018 host bid nomination'

By post:

SAS2012 Conference Secretariat
GPO Box 3270

The Commission hopes that this procedure will ensure long-term planning of the conferences, taking into account geographical balance, whilst at the same time being open, thorough and fair.  In this connection, all are reminded that SAS-2006 took place in Kyoto, Japan, SAS-2009 took place in Oxford, UK, SAS-2012 will be in Sydney, Australia, and SAS-2015 will take place in Berlin, Germany.

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SAS-2018 Conference Site Bid Criteria:

Bidders will be expected to provide:

*              the proposed date(s) for the Conference

*              a motivation for wanting to host the Conference

*          the names of the members of the Local Organizing Committee (the Chairperson(s) should be indicated)

*              the name(s) of the Chairperson(s) of the Scientific Program Committee

*              evidence of previous successful conference organization

*              details of any special scientific sessions or initiatives that are proposed

*          details of any local initiatives or legislation that may promote (e.g., scientific or cultural exchange agreements) or hinder (e.g., visa restrictions, travel embargoes) the attendance of delegates from various parts of the world

*          details of the proposed venue and its infrastructure  (which must be capable of seating 350 delegates in Plenary sessions and provide for multiple parallel sessions, poster sessions, and a commercial exhibition)

*              a representative picture of, or a link to the website for, the venue

*              details of the convenience of delegate travel to and from the venue

*          details of the capacity, cost and distance of delegate accommodation (a range of accommodation is preferred)

*              a projection of the standard delegate registration fee and details of what it will cover

*          details of support for students, young scientists, and scientists from under-privileged countries

*              details of the likely climatic conditions at the venue on those dates

*              details of local tourist attractions and possible extra-curricular social engagements


Andrew Allen
Chair, IUCr Commission on Small-Angle Scattering
Dr. Andrew J. Allen, Physicist
U.S. Department of Commerce
National Institute of Standards and Technology
Material Measurement Laboratory
Building 223, Room B204
100 Bureau Drive, Stop 6520
Gaithersburg, MD 20899-6520
Phone: 301-975-5982
FAX: 301-975-5334
E-mail: andrew.allen@nist.gov<mailto:andrew.allen@nist.gov>

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