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Re: Legal deposit libraries

  • To: Multiple recipients of list <epc-l@iucr.org>
  • Subject: Re: Legal deposit libraries
  • From: ps@ruby (Pete Strickland)
  • Date: Thu, 23 Nov 2000 14:43:46 GMT
Dear All

Here is the information from Munksgaard.

Best wishes

----- Begin Included Message -----

>From LBA@munksgaard.dk Thu Nov 23 14:29:11 2000
From: Lise Baltzer <LBA@munksgaard.dk>
To: "'ps@iucr.org'" <ps@iucr.org>
Cc: md@iucr.org, Anders Geertsen <AG@munksgaard.dk>,
        Karen Grundvad Kvist
        Katrine Flindt Christensen <KFC@munksgaard.dk>
Subject: SV: Legal deposit libraries
Date: Thu, 23 Nov 2000 15:28:14 +0100
MIME-Version: 1.0
X-Mailer: Internet Mail Service (5.5.2653.19)

Dear Peter

As a Danish publisher we are obliged by Danish law to provide the Royal
Danish Library a free subscription to all printed and electronic works we
publish. In other words the Royal Danish Library acts as the legal deposit
library for all Munksgaard publications, including IUCr publications. In
addition the Library of Congress, Washington receives a free copy of all
printed journals. But no other library than the Royal Danish Library has
free access to our e-journals. The printed and electronic works is only
available for personal use at the Royal Danish Library. 

I trust this answers your query. If you want to read more, the Royal Danish
Library web site can be found at www.kb.dk <http://www.kb.dk>  (there is an
English version available, though I do not think the actual law text is in

Best wishes

			-----Oprindelig meddelelse-----
			Fra:	ps@iucr.org [mailto:ps@iucr.org]
			Sendt:	23. november 2000 14:41
			Til:	LBA@munksgaard.dk
			Cc:	ps@iucr.org; md@iucr.org
			Emne:	Legal deposit libraries

			Dear Lise

			The question has arisen in our electronic publishing
			committee as to which libraries act as legal
			deposit libraries for IUCr journals.

			Please could you let me know which libraries are
			Also, what is Munksgaard policy toward such
			in relation to e-versions of Munksgaard journals?

			Best wishes

			----- Begin Included Message -----

			From epc-l@iucr.org Thu Nov 23 11:22:13 2000
			Date: Thu, 23 Nov 2000 11:21:59 GMT
			Reply-To: epc-l@iucr.org
			Originator: epc-l@iucr.org
			Sender: epc-l@iucr.org
			From: Howard Flack <Howard.Flack@cryst.unige.ch>
			To: Multiple recipients of list <epc-l@iucr.org>
			Subject: Legal deposit libraries
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			As a result of my visit to Oxford last week, I'm
interested to know what
			the IUCr's policy is and should be with respect to
electronic access of
			our journals (and other material) from legal deposit

			As I understand things, and please correct me if
wrong, certain
			libraries around the world are designated legal
deposit libraries and
			every publisher is obliged to provide a free copy of
each published
			print work. In return the legal deposit libraries
undertake the
			archiving (long-term preservation and access) of the
printed work. The
			printed work can be consulted by people who visit
the legal deposit
			library (I'm not sure whether they are allowed to
take books or journals
			off the premises). 

			For works in electronic form, there is as yet in any
country no
			statutory requirement for legal deposit. The British
Library has
			instigated a voluntary scheme whilst awaiting
legislation. It seems from
			what one of the library assistants at the Radcliffe
Library, a legal
			deposit library in the UK, told David Watkin last
week that publishing
			houses have differing policies concerning allowing
free electronic
			access to legal deposit libraries. On one extreme
the publisher says
			they have no legal obligation and if the legal
deposit library wants
			e-access they must pay a normal e-subscription. On
the other, publishers
			accord free e-access to the library. At the British
Library, this
			e-access applies strictly to access from
terminals/pcs situated within
			the walls of the BL. What the Radcliffe does, it
seems, depends on what
			the publisher tells it to do.
			Should the IUCr allow free electronic access to its
journals from a
			legal deposit library?
			To what 'domain' should this free e-access be
limited? (i.e. only inside
			the library or the whole of parent institution). If
they want e-access
			should they be asked to take out an e-subscription?
For print, the legal
			deposit libraries undertake the service of an
archive (long-term
			preservation and access). Under the proposed IUCr
e-Archive policy the
			legal deposit libraries are (currently at least) not
partners in the
			archive so logically they should not expect to
receive free access. 

			Please pen any thoughts or information on this
subject, and I'll do the
			rounds at the next ICSTI meeting to see what
librarians and others say.

			How many free subscriptions does the IUCr offer to
			Which of these legal-deposit libraries are
associated with an academic
			institution which would make heavy use of the

			Best wishes,
			Howard Flack
			Laboratoire de Cristallographie               Phone:
41 (22) 702 62 49
			24 quai Ernest-Ansermet
			CH-1211 Geneva 4, Switzerland                   Fax:
41 (22) 702 61 08

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