Discussion List Archives

[Date Prev][Date Next][Thread Prev][Thread Next][Date Index][Thread Index]

CEP report 2001

This is a multi-part message in MIME format.

Content-type: text/plain; charset=us-ascii
Content-transfer-encoding: 7bit

Dear Mike,

  Here attached the report of the CEP for 2000. Each member of the
committee has read it and approved it.

  I think that I have sent you all the reports and budgets that you

Best wishes,

Howard Flack        http://www.unige.ch/crystal/ahdf/Howard.Flack.html
Laboratoire de Cristallographie               Phone: 41 (22) 702 62 49
24 quai Ernest-Ansermet             mailto:Howard.Flack@cryst.unige.ch
CH-1211 Geneva 4, Switzerland                   Fax: 41 (22) 702 61 08

Content-type: text/plain; name=2000.rep.txt; charset=iso-8859-1
Content-transfer-encoding: quoted-printable
Content-disposition: inline; filename=2000.rep.txt

<H2>IUCr 2000 Report - Committee on Electronic Publishing, Dissemination =
and Storage of Information</H2>

<I>Information Services</I>: The CEP has continued its task as editorial =
body for the on-line information services of the IUCr. The highest priori=
ty is set on providing up-to-date information of use to the whole crystal=
lographic community. The rebranding and restructuring of the site as a pr=
eliminary for the restyling of the existing pages is approaching completi=
on. The information services are now called under the general name <I>Cry=
stallography Online</I> in tune with <I>Crystallography Journals Online</=
I>. The style and structure of Crystallography Online emphasizes the diff=
erent aspects of crystallography and projects of the community rather tha=
n the IUCr as an institution. This change has also entailed a considerabl=
e amount of work, almost complete, by the Executive Secretary to produce =
a modernized set of web pages for the purely institutional part of the IU=
Cr. It is hoped that the restyling can be completed during 2001 and a new=
, young and enthusiastic editor appointed to continue the work on this mu=
ch-appreciated service. An important goal is to move towards an integrate=
d approach to the dissemination of information and news within the crysta=
llographic community by print and electronic means. To this purpose the C=
EP maintains contact with other important players in the field, such as t=
he editor of the IUCr Newsletter, to ensure the diffusion of valuable sou=
rces of information by all means available.

<P> =

In 1998 the R&D group at Chester made a relational data analysis for a ne=
w version of the World Directory of Crystallographers allowing a large de=
gree of automation in the maintenance of this important facility. Due to =
the heavy work load in 1999, caused by the introduction of Crystallograph=
y Journals Online, it was not possible to implement the redesigned WDC un=
til now. It is intended that this work should be carried out early in 200=

<I>NeXus CD-ROM</I>: Under the continued leadership of L. M. D. Cranswick=
 1000 copies of a new version of the <I>Xtal NeXus; Virtual Crystallograp=
hic Internet on CD-ROM</I> were produced. These CD-ROMs are distributed f=
ree of charge to laboratories and scientists with an interest in crystall=
ography lacking adequate connection to the internet. The CD-ROMs contain =
public domain software and copies of web sites of interest to crystallogr=
aphers. The CD-ROMs was publicized through many channels in such a way th=
at scientists have to apply to receive a copy. Distribution at some meeti=
ngs to participants from the developing world was also undertaken. The IU=
Cr is most grateful to ICSU for financial help to this project but regret=
s that the change in ICSU policy has meant that no funding is available f=
rom this source in 2001. It is nevertheless intended to continue this pro=
ject and to report that almost all of the 1000 CD-ROMs have now been dist=

<I>Crystallography Journals Online</I>: The online journal service has co=
ntinued to evolve. From 1st September 2000 online access was available on=
ly to subscribers of the print journals. The IUCr has become a member of =
CROSSREF, the organization offering a viable system which enables article=
 cross referencing between journals of different publishers to be impleme=
nted. Individual online article sale was implemented during 2000 and subs=
equently put into service. The scanning of back issues of all IUCr journa=
ls is advancing well and it is hoped that all back articles will be onlin=
e late in 2001 or early 2002. During 2000 a policy document concerning th=
e archiving of IUCr journals has been drafted and discussed amongst the C=
EP and other interested parties. It has now been submitted to the Executi=
ve Committee for discussion and approval.

<P> =

<I>Meeting attendance</I>: H. D. Flack (IUCr representative to ICSTI) and=
 Y. Epelboin attended the ICSTI/ICSU Press interactive workshop on <I>Dig=
ital Archiving: Bringing Issues and Stakeholders Together</I>, held on 30=
th - 31st January 2000 in Paris, France. As a result of attending this me=
eting, the first draft of a proposed IUCr policy on archiving was compose=
d for deliberation and discussion by the CEP. Moreover this meeting broug=
ht to our attention the initial report of an international working group =
convened by the IASTMP (International Association of STM Publishers) conc=
erned with <I>defining and certifying electronic publication in science</=
I>. It is in the interest of the IUCr that this work be completed and fin=
alized (there are severe difficulties of vocabulary in the initial report=
) as it will prove useful in achieving viable IUCr policies in two domain=
s. The first concerns archiving and the second is in the field of accepta=
nce standards for article submission to journals as concerns their prior =
distribution in print or electronic form as a preprint.

In May 2000, H. D. Flack (IUCr representative to ICSTI), P. Strickland an=
d B. McMahon attended the annual ICSTI meeting in Columbus, Ohio, USA. Th=
e collaboration of H. D. Flack and B. McMahon in the ICSTI review of the =
OAIS (Open Archival Information System) enabled an improved version of th=
e proposed IUCr archiving policy to be drafted. (Details of the ICSTI mee=
tings are given in the report of the ICSTI representative.) The same pers=
ons made a day visit to CAS (Chemical Abstracts Service) following the IC=
STI meeting. The in-house processes for producing abstracts, attributing =
registry numbers, chemical names and diagrams by CAS were explained and t=
he CAS ChemPort facility was demonstrated. Discussions centred around the=
 electronic delivery by IUCr to CAS of electronic headers for abstracts a=
nd came to a satisfactory conclusion. In the course of the discussions th=
e problem of publications in electronic-only journals was raised as it ap=
peared that these were not integrated into the CAS system.

In October 2000 B. McMahon (IUCr representative to CODATA) attended the C=
ODATA 2000 conference in Baveno/Stresa, Italy. As the worlds of electroni=
c publishing and scientific data overlap considerably, it is a significan=
t advantage to the CEP that amongst its members one now finds the represe=
ntatives both to ICSTI and to CODATA. In November 2000, H. D. Flack visit=
ed the IUCr editorial office in Chester. This provided an excellent oppor=
tunity for discussions both within the CEP and with the Executive Secreta=
ry, the Editor-in-Chief, the Promotions representative and numerous other=
 members of staff in Chester. In February 2001, H. D. Flack, B. McMahon, =
P. Strickland and J. Helliwell will attend the ICSU - UNESCO meeting <I>E=
lectronic Publishing in Science</I> in Paris, France.

L. M. D. Cranswick, Y. Epelboin, H. D. Flack (Chair), B. McMahon, P. Stri=
ckland. 31st December 2000


Reply to: [list | sender only]
International Union of Crystallography

Scientific Union Member of the International Council for Science (admitted 1947). Member of CODATA, the ICSU Committee on Data. Member of ICSTI, the International Council for Scientific and Technical Information. Partner with UNESCO, the United Nations Educational, Scientific and Cultural Organization in the International Year of Crystallography 2014.

ICSU Scientific Freedom Policy

The IUCr observes the basic policy of non-discrimination and affirms the right and freedom of scientists to associate in international scientific activity without regard to such factors as ethnic origin, religion, citizenship, language, political stance, gender, sex or age, in accordance with the Statutes of the International Council for Science.