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Re: Procedure for approving small dictionary updates
- To: "Discussion list of the IUCr Committee for the Maintenance of the CIFStandard (COMCIFS)" <comcifs@iucr.org>
- Subject: Re: Procedure for approving small dictionary updates
- From: James Hester <jamesrhester@gmail.com>
- Date: Tue, 3 Nov 2009 12:30:26 +1100
- In-Reply-To: <279aad2a0908182348l4c20ba88i8b8b5c39cb3287a@mail.gmail.com>
- References: <279aad2a0908182348l4c20ba88i8b8b5c39cb3287a@mail.gmail.com>
Dear COMCIFS members, The following proposal for fast-track approval of minor dictionary updates has now been approved, as a six-week discussion period has expired with no unresolved comments. Note the following changes to the original proposal arising from the discussion: (i) the time-limit for making comments will be six weeks, rather than one month as was originally suggested. (ii) following the conclusion of the 6-week comment period, the Chair, or designee, will explicitly state to the COMCIFS list that a proposal has been approved. I will coordinate with Brian to update the website with information about this new procedure. Best wishes, James. On Wed, Aug 19, 2009 at 5:48 PM, James Hester <jamesrhester@gmail.com> wrote: > Dear COMCIFS members, > > Currently the procedure for making any changes to the dictionaries > requires putting those changes to a formal vote on the COMCIFS list. > This may be seen as heavy-handed for small updates and additions. > Following discussions with David B I would like to propose the > following fast-track procedure for dealing with minor updates to the > dictionaries: > > 1. Anybody can propose a change to the core dictionary either through > the IUCr web site or by contacting the chair of the appropriate DMG. > > 2. In conjunction with the DMG chair, they can work out a proposal for > new dictionary code. > > 3. This code is then submitted to the DMG for comment and eventual approval. > > 4. The change is then posted to the COMCIFS discussion list for > comment within a given time limit. > > 5. If no comment is received, or if all the comments are resolved, the > change is accepted, otherwise it is refered back to the DMG. > > I suggest that a 'small change' is one that creates no new categories > and affects no more than two definitions. > A one month time limit for initiating comments seems about right to > me, as it should allow those that happen to be on holiday to make it > back in time. > -- T +61 (02) 9717 9907 F +61 (02) 9717 3145 M +61 (04) 0249 4148
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