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Re: Procedure for approving small dictionary updates
- To: "Discussion list of the IUCr Committee for the Maintenance of the CIFStandard (COMCIFS)" <comcifs@iucr.org>
- Subject: Re: Procedure for approving small dictionary updates
- From: "Herbert J. Bernstein" <yaya@bernstein-plus-sons.com>
- Date: Fri, 5 Feb 2010 16:07:09 -0500
- In-Reply-To: <4B6C67D5.7000701@mcmaster.ca>
- References: <279aad2a0908182348l4c20ba88i8b8b5c39cb3287a@mail.gmail.com><279aad2a0911021730w17004892p4add4378a24d70b8@mail.gmail.com><279aad2a0911242126n2acaa8d7g5ff66a7f470549ea@mail.gmail.com><279aad2a1002012157s7ff7985bv2d26814dd87b846e@mail.gmail.com><alpine.BSF.2.00.1002051213260.96070@epsilon.pair.com><4B6C67D5.7000701@mcmaster.ca>
Item 5 was to address James's concern head-on. I am willing to drop it and see if the rest of the items manage to solve the problem indirectly. At 1:47 PM -0500 2/5/10, David Brown wrote: >The only problem that I have with Herbert's proposal is with point >5. I am not sure that we need to be so formal as to lay down rules >for voting, but if we are to have such rules I would recommend that >any decision made at an IUCr meeting should be confirmed by an email >ballot. It is not appropriate to disenfranchise those who for >whatever reasoon have missed attending an IUCr Congress. > >David Brown > >Herbert J. Bernstein wrote: > >>Dear James, >> >> To avoid offending people in the process of ensuring active DWG/DMG >>membership, I would propose that COMCIFS adopt a uniform policy of >>terms for both chairs and DWG/DMG members. Here is the policy I >>would suggest: >> >>1. That COMCIFS recognize DWG/DMG chairs for 3 year terms ending >>immediately after each IUCr meeting, with successors to be >>desgnated by COMCIFS at each IUCr meeting or on any vacancy. Someone >>filling a vacancy would serve only to the end of the orginal term. >> >>2. That each DWG/DMG chair propose a list of DWG/DMG members to >>COMCIFS for 3 year terms ending one month after each IUCr meeting, >>with successors to be recommended by the incoming DWG/DMG chairs at >>or immediately after each IUCr meeting or on any vacancy. Someone >>filling a vacancy would serve only to the end of the original term. >>In addition, any DWG/DMG chair whose term is ending would >>automatically be offered a seat as a member of the same DWG/DMG if >>they are interested in serving. >> >>3. That there be no restriction on chairs and DWG/DMG chairs >>succeeding themselves and no minimum or maximum number of members >>of a DWG/DMG, and that COMCIFS would reserve the right to add >>appropriate, interested members of the community to any DWG/DMG. >> >>4. That the COMCIFS secretary maintain an online list of all >>DWG/DMG chairs and members >> >>5. While it is desirable to DWG/DMGs to work by consensus, if >>decisions are to be made by majority voting, on email ballots a >>plurality of those voting will be sufficient to decide a question, >>with those who do not respond within 6 weeks of posing a question >>deemed to have abstained. For meetings at IUCr meetings a majority >>of those DWG/DMG members in attendance at the IUCr meeting will >>constitute a quorum, and a plurality of that quorum sufficient to >>carry a motion. >> >>6. COMCIFS may act at any time to revive a moribund DWG/DMG by >>replacing chairs and/or members as needed to ensure proper >>fucntioning. >> >>===================================================== >> Herbert J. Bernstein, Professor of Computer Science >> Dowling College, Kramer Science Center, KSC 121 >> Idle Hour Blvd, Oakdale, NY, 11769 >> >> +1-631-244-3035 >> <mailto:yaya@dowling.edu>yaya@dowling.edu >>===================================================== >> >>On Tue, 2 Feb 2010, James Hester wrote: >> >>>Dear COMCIFS members, >>> >>>A six-week period (actually considerably longer than that) has now >>>expired since >>>the modifications to the fast-track procedure suggested below were >>>proposed. As >>>no critical comments were received, I declare them to have been accepted. >>> >>>James. >>> >>>On Wed, Nov 25, 2009 at 4:26 PM, James Hester >>><mailto:jamesrhester@gmail.com><jamesrhester@gmail.com> wrote: >>> I would like to suggest some common-sense refinements to the >>> fast-track procedure: >>> >>> (1) If all members of a DMG have responded to a proposal before the >>> six-week time limit, there is no requirement to wait six weeks >>> (2) If all voting members of COMCIFS have responded to a proposal >>> before the six-week time limit, there is no requirement to wait six >>> weeks >>> >>> I would also ask the chairs of the various DMGs to periodically >>> (perhaps once a year) check on the willingness of their members to >>> continue in the role, to avoid situations where ghost members hold up >>> these types of processes. >>> >>> James. >>> >>> >>>On Tue, Nov 3, 2009 at 12:30 PM, James Hester >>><mailto:jamesrhester@gmail.com><jamesrhester@gmail.com> >>>wrote: >>> Dear COMCIFS members, >>> >>> The following proposal for fast-track approval of minor >>> dictionary >>> updates has now been approved, as a six-week discussion period >>> has >>> expired with no unresolved comments. Note the following >>> changes to >>> the original proposal arising from the discussion: >>> >>> (i) the time-limit for making comments will be six weeks, >>> rather than >>> one month as was originally suggested. >>> (ii) following the conclusion of the 6-week comment period, the >>> Chair, >>> or designee, will explicitly state to the COMCIFS list that a >>> proposal >>> has been approved. >>> >>> I will coordinate with Brian to update the website with >>> information >>> about this new procedure. >>> >>> Best wishes, >>> James. >>> >>> On Wed, Aug 19, 2009 at 5:48 PM, James Hester >>> <mailto:jamesrhester@gmail.com><jamesrhester@gmail.com> wrote: >>> > Dear COMCIFS members, >>> > >>> > Currently the procedure for making any changes to the >>> dictionaries >>> > requires putting those changes to a formal vote on the >>> COMCIFS list. >>> > This may be seen as heavy-handed for small updates and >>> additions. >>> > Following discussions with David B I would like to propose >>> the >>> > following fast-track procedure for dealing with minor updates >>> to the >>> > dictionaries: >>> > >>> > 1. Anybody can propose a change to the core dictionary either >>> through >>> > the IUCr web site or by contacting the chair of the >>> appropriate DMG. >>> > >>> > 2. In conjunction with the DMG chair, they can work out a >>> proposal for >>> > new dictionary code. >>> > >>> > 3. This code is then submitted to the DMG for comment and >>> eventual approval. >>> > >>> > 4. The change is then posted to the COMCIFS discussion list >>> for >>> > comment within a given time limit. >>> > >>> > 5. If no comment is received, or if all the comments are >>> resolved, the >>> > change is accepted, otherwise it is refered back to the DMG. >>> > >>> > I suggest that a 'small change' is one that creates no new >>> categories >>> > and affects no more than two definitions. >>> > A one month time limit for initiating comments seems about >>> right to >>> > me, as it should allow those that happen to be on holiday to >>> make it >>> > back in time. >>> > >>> >>> >>> >>> >>>-- >>>T +61 (02) 9717 9907 >>>F +61 (02) 9717 3145 >>>M +61 (04) 0249 4148 >>> >>> >>> >>> >>>-- >>>T +61 (02) 9717 9907 >>>F +61 (02) 9717 3145 >>>M +61 (04) 0249 4148 >>> >>> >>> >>> >>>-- >>>T +61 (02) 9717 9907 >>>F +61 (02) 9717 3145 >>>M +61 (04) 0249 4148 >>> >> >> >> >>_______________________________________________ >>comcifs mailing list >><mailto:comcifs@iucr.org>comcifs@iucr.org >><http://scripts.iucr.org/mailman/listinfo/comcifs>http://scripts.iucr.org/mailman/listinfo/comcifs >> > > >Attachment converted: Macintosh HD:idbrown 54.vcf (TEXT/ttxt) (00431E02) >_______________________________________________ >comcifs mailing list >comcifs@iucr.org >http://scripts.iucr.org/mailman/listinfo/comcifs -- ===================================================== Herbert J. Bernstein, Professor of Computer Science Dowling College, Kramer Science Center, KSC 121 Idle Hour Blvd, Oakdale, NY, 11769 +1-631-244-3035 yaya@dowling.edu =====================================================
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- Procedure for approving small dictionary updates (James Hester)
- Re: Procedure for approving small dictionary updates (James Hester)
- Re: Procedure for approving small dictionary updates (James Hester)
- Re: Procedure for approving small dictionary updates (James Hester)
- Re: Procedure for approving small dictionary updates (Herbert J. Bernstein)
- Re: Procedure for approving small dictionary updates (David Brown)
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